Junior Accountant

Role Purpose:
To ensure, in conjunction with the Finance Manager that maintenance and long-term rental contracts are managed and invoiced accurately on a monthly basis to agreed deadlines, accounting standards and company policies and procedures.

Experience and Minimum Requirements

• B. Com Accounting or similar finance degree.
• Any experience in finance department (advantageous).
• Relevant computer skills including e-mail and Microsoft Office.
• Autoline (ADP) experience advantageous
• Experience working with banks, SARS, and external service providers (advantageous).
• Ability to work under pressure and deadline driven.
• Meticulous attention to detail.
• Analytical and enquiring mind.
• Self-starter and self-motivated.
• Ability to work in a team.
• Ability to take instructions.
• Assertive.

Basic Duties and Responsibilities

• Be responsible for maintenance contract management:
  • Ensure that new maintenance contracts are loaded on time and accurately.
  • Follow up on outstanding maintenance contracts for loading.
  • Terminate contracts that have expired (on hours or contract terms).
  • Escalate contracts monthly, quarterly, or annually using the SEIFSA rate or another agreed rate with the specific customer.
  • Keep expiry list up to date with Contract Managers comments and the way
    forward.
  • To send communication monthly to the management team regarding movements in contracts per region.
• To invoice maintenance revenue monthly.
• Prepare a Turnover reconciliation between Fleet Kompact and ADP then investigate discrepancies.
• To invoice excess hours on maintenance contracts monthly.
• To invoice long term rental fleet contracts accurately monthly.
• To prepare the maintenance provision monthly journals.
• To prepare Cashbuild billing monthly
• To prepare and check the GPs on the “Daily Aftermarket Turnover & GP” figures daily and distribute to management and distribute report to ops managers every two days in the first two weeks of the month and daily in the last week of the month.
• Prepare and process necessary month end journals, both standard journals and additional journals.
• Follow up on any duplicate debit orders and any other queries with the banks.
• To review and confirm supplier invoices from FMX, FMS, A Square, Eternity and ARC are correct for capturing and payment.
• Assist Finance Manager with ensuring that monthly balance sheet recons relevant to function are completed monthly.
• Assist with annual financial audit.
• Assist Finance Manager with ad-hoc requests throughout the course of the financial year.
• There may be additional requirements based on the business cycles and the needs of the business.
• Undertake formal skills training programs for own development to satisfy the required skill levels for the position.