Sales Coordinator

Job Details

Role Purpose:
To perform the administration functions of filling for new & used Equipment. To ensure suppliers Invoices are received timeously and invoices are receipted. To Perform all admin Co Ordinator duties relating to their salesmen. To assist the sales team to provide service excellence to all customers to generate additional, profitable sales of new and used equipment. To strive to achieve the Company sales KPI’s.

Skills and Experience (Minimum requirements)

Administration and exposure to finance processes – more than 3 years.
Relevant computer skills including email, excel, word and power point.
Used to working to and achieving

Duties and Responsibilities

To process Supplier Invoices as received from the Production Coordinator and our suppliers. Invoices to be receipted, approved, and submitted to the finance department timeously.
To assist with any sales related supplier/creditor Queries.
To Assist with the year end audit to ensure correct documentation is sent and supplied to the auditors.
Ad-hoc recons required for the finance department.
General monthly Filling and Archiving of filing on a yearly basis.
To follow up on all leads generated and assist with quotations done by their sales team, ensuring that the Cloud Quote system is updated.
In updating Cloud Quote, assist salesmen to prepare reports ensuring that lost sales, shelved sales for the area are recorded and reports are accurate.
Follow up on all quotes and make customer appointments when required.
To keep an accurate lead register and send through to CRM Administrator by the last day of every month.
To prepare and complete order packs plus ensuring that all documentation is completed and correctly signed by the customer.
Capture all monthly order packs and leads onto Magnitude.
To assist Sales Co-Ordinator for Funding to obtain/submit relevant documentation to finalize funding for all orders.
To confirm order acceptance in writing with the customer, setting out full specification, payment terms, forward cover, financing, maintenance, estimated delivery, delivery address and contacts.
To ensure that All in Maintenance Agreements are completed correctly and signed by the customer and submitted for approval with the order packs. To assist customers with any queries with regards to All in Maintenance Agreements.
To prepare manual pro-forma and tax invoices for customers, ensuring that there is enough time to finalize payment of the machine before delivery.
To prepare accurate waybills for salesmen’s deliveries. Receive signed waybills and send to the Funding Coordinator where required.
Process hand-over documents and ensure handovers are completed and relevant delivery documents and Bank acceptance certificates are signed by the customer and forwarded to the Funding Co Ordinator or customer’s funder.
Handle customer queries.
To assist sales team with ad-hoc queries as may be required from time to time.
To work with other key Masslift personnel internally to achieve company budget, performance, and strategic objectives.
To be part of good people management ensuring that one has a formal balanced scorecard and that the required performance reviews are conducted twice a year.
To always adhere to health and safety, environmental and company standards and policies.
To follow the company code of conduct and policies.
To adhere to risk management policies.

Masslift Africa is an equal opportunity employer and preferences will be given to individuals from the designated groups.